Rezoomo Privacy Notice v3.0. Last Updated: 24/01/2024

TABLE OF CONTENTS

  1. ABOUT US
  2. INTRODUCTION
  3. HOW WE COLLECT PERSONAL DATA AND THE PERSONAL DATA WE COLLECT
  4. USE OF PERSONAL DATA
  5. SHARING OF PERSONAL DATA
  6. TRANSFERS OUTSIDE THE EEA
  7. YOUR RIGHTS
  8. RETENTION OF USER INFORMATION
  9. THIRD PARTY WEBSITES
  10. SECURITY
  11. CHANGES TO THIS POLICY STATEMENT
  12. CONTACT US

Schedule 1: Third-Party Service Providers

 

1. ABOUT US

Rezoomo are a top recruitment organisation committed to offering individuals (“Job Seekers”) the best experience when navigating the road towards professional fulfilment. We work closely with successful employers (the “Employer”) who develop their own culture, by helping their employees grow within the organisation, ensuring a conducive work environment to inspire employees to be highly productive and have a strong work ethic.  We have developed a user friendly platform and website (the “Recruitment Platform”) to connect Job Seekers and Employers.  The Recruitment Platform has been designed with privacy at the heart of its operations.

To provide our services we process the personal data of Job Seekers in order to connect them with Employers who may wish to employ them. We also process personal data of the staff of Employers as part of the business relationship (“Employer Contacts”) and other suppliers and partners of our business (together the “Business Contacts”) and we also process personal data of visitors to the Recruitment Platform (the “Web Users”).

Job Seekers, Business Contacts and Web Users are referred to as “you” or “users” in this Privacy Notice.

 

2. INTRODUCTION

We have drafted this Privacy Notice in an easy and comprehensible way in order to help you understand who we are, what personal data we collect about you, why we collect it, and what we do with it.

When this Privacy Notice mentions “Rezoomo” ‘’we’’, ‘’us’’ or the ‘’Company’’ it refers to the controller of personal data, namely Rezoomo Limited, with company number 545025, located at 76 Grand Parade, Cork, Ireland. For details on how to contact our Data Protection Officer, please see the section 14, “Contact Us”.

Rezoomo is the ‘data controller’ for all Job Seekers’ Profile Data when they sign up and create a profile with Rezoomo. This Privacy Notice details the collection, use, storage, sharing and disposal of Job Seekers’ Profile Data.

In relation to Job Seekers’ Recruitment Data, the controller of such is the Employer. Recruitment Data refers to personal data obtained by Employers in the process of recruiting Jos Seekers’ via Rezoomo’s services. Please see section 5 which details how the Recruitment Data is shared with the Employer.

We take the security and protection of personal data seriously. We commit to ensuring compliance with data protection laws, including national laws and the General Data Protection Regulation (“GDPR”)

This Privacy Notice is to be read in conjunction with our Terms of Services, available at terms-of-use/ .

 

3. HOW WE COLLECT PERSONAL DATA AND THE PERSONAL DATA WE COLLECT

Personal data means any information relating to you which allows us to identify you, such as your name, contact details, payment details and information about your interaction with the Recruitment Platform.

Collection of Personal Data 

We collect personal data in various ways, both directly and indirectly from individuals depending on our relationship with you.

We collect personal data directly from you when:

 

The Personal Data we Collect

Category

Personal Data Processed

Contact Data

  • Phone number
  • Email address
  • Social Media Links
  • Email Marketing Permissions
  • Unsubscribe

Personal Identification and Preference Data

 

Note: This type of information is not always required by the Company. The information may be voluntarily provided by the Job Seeker via application forms/CVs, cover letters. 

  • Name
  • Surname
  • Title
  • Gender
  • Country
  • Date of Birth
  • Nationality
  • Personal Interests (Hobbies)
  • Marital Status
  • Skills
  • Job Seekers’ own description of their strengths and weaknesses, photos, videos, periods of Notices
  • Current Salary and Future Salary Expectations
  • Social Media Links
  • Current and Preferential Future Locations

Network Traffic Data and other Related Data

  • ID
  • General Location data
  • IP Address
  • Cookies
  • Device ID
  • Websites visited
  • Language settings
  • Online identifiers

Account Login & Contract Information

  • Login ID
  • Password
  • Information relating to acceptance of contract and consents

Data Regarding Qualification and Work Experience

Information contained in job applications forms / CV’s/ Rezoomo’s Digital CV and/or by completion of User Profile Account, provided to us by users which may include:

  • Educational and employment background
  • Assessment and/or test evaluations
  • Employment references
  • Character references and related information

Information resulting from previous employment

  • Feedback
  • Opinions listed by job seekers and employers in application forms

Information voluntarily shared by the user

  • Feedback
  • Opinions
  • Other information provided voluntarily by the user

Device Information

  • IP Address
  • Operating system version
  • Platform, time and zone settings

 

 

4. USES OF PERSONAL DATA

Data

Description of Data, Purpose of Processing and Use

Lawful Basis

Contact Data

  • Recruitment Services
  • Marketing
  • Legal
  • Article 6(1)(b) GDPR: Contract Necessity
  • Article 6(1)(a) GDPR: Consent
  • Article 6(1)(c) GDPR: compliance with legal obligations

Personal Identification and Preference Data

 

Note: This type of information is not always required by the Company. The information may be voluntarily provided by the Job Seeker via application forms/CVs, cover letters. 

  • Recruitment Services
  • Article 6(1)(b) GDPR: Contract Necessity

Account Login & Contract Information

  • Data Security
  • Legal
  • Article 6(1)(b) GDPR: Contract Necessity
  • Article 6(1)(c) GDPR: compliance with legal obligations

Data Regarding Qualification and Work Experience

  • Recruitment Services

 

  • Article 6(1)(b) GDPR: Contract Necessity

Information resulting from previous employment

  • Recruitment Services

 

  • Article 6(1)(b) GDPR: Contract Necessity

Information voluntarily shared by the user

  • Recruitment Services

 

  • Article 6(1)(b) GDPR: Contract Necessity

Device Information

  • Recruitment Services
  • Article 6(1)(f) GDPR: Legitimate Interest

 

Recruitment Services

Recruitment is our business.  We use personal data for the following purposes:

We also make available an API that can link to your LinkedIn profile to populate your digital CV using your LinkedIn profile.  If you opt to use this service the information from your LinkedIn profile will automatically populate the relevant sections in your digital CV.

 

Automated Decision Making and Profiling

Rezoomo does not currently use automated decision making and profiling. If in the future Rezoomo intends to use automated decision making and profiling, we will communicate this to you and request your consent where applicable.

 

Marketing

We aim to provide our users with information that is relevant and personal to the service that it is expected to receive from us. We will only ever send Job Seekers and Web Users marketing communications if consent is provided. We will use personal data for the following purposes to:

Our blog is available as part of our Recruitment Platform.  If you wish to post information to the blog the post will be publicly available and your name will be visible as the poster of the blog.

 

Legal

In limited circumstance and in accordance with the law we may use personal data of users for the purposes of defending or initiating legal claims.

We also use personal data to capture consent /contract acceptance on paper or via electronic registration forms.

Cookies

The Recruitment Platform uses cookies to distinguish you from another user of the Recruitment Platform. This helps us to provide you with a good experience when you browse the Recruitment Platform and also allows us to improve the Recruitment Platform.

For more information on our uses of Cookies, please consult our Cookie Notice.

 

Tags

We use Google Tag Manager to offer users the opportunity to place their own customised Tags on Rezoomo’s platform. This allows users to better tailor their experience to their own preferences.

For more information on our use of Tags, please consult our Cookie Notice.

 

5. SHARING OF PERSONAL DATA

We may share user’s personal data with the following categories of third parties as an essential part of providing our services. Personal data will only be shared in compliance with the law.

Prospective Employers

When the user applies for a job through our Recruitment Platform, the personal information will be released to the Employer to facilitate the process.  The Employers are controllers of the Job Seekers’ Recruitment Data and the Job Seeker should read the privacy notice of the Employer before submitting their application.  Rezoomo is not responsible for the use by Employers of personal data submitted by the Job Seeker.

Service Providers

We may outsource certain processing activities to trusted third parties to perform and provide services. This may include ICT Providers and hosting providers and consultants.

Public Authorities and Other Third Parties

We may disclose the user personal information to comply with any legal obligation, or in order to enforce our Terms of Service and other agreements, to protect the rights, property, or safety of the Company, our customers or others. Including exchanging information with other companies and organisations for the purposes for fraud prevention and credit risk reduction.

Professional Advisers

We may share the user personal data with third parties including: auditors, lawyers, accountants, insurance companies.

Corporate Transactions

We may share the user personal data in the course of corporate transactions including:

 

6. TRANSFERS OUTSIDE OF THE EEA

The data that we collect from users is stored in the European Economic Area ("EEA"). Should the user data be processed by processors or joint controllers for reasons such as the fulfilment of your contract with us and the processing of your payment details and provision of support services, we ensure that any transfer of data outside the EEA area is undertaken using legally compliant transfer mechanisms in accordance with the GDPR.

 

7. YOUR RIGHTS

As a user of the Recruitment Platform, you have a number of rights in relation to the information we hold about you and the services you receive from us.

Where a request has been made for information relating to you, the information will be provided within one month from the receipt of the request.

To make it easier for you to exercise your Data Subject Rights, we have included a privacy dashboard feature on our platform.

Your Data Subject Rights are as follows:

Please note that these rights are not absolute rights and may be subject to statutory restrictions.

 

Complaints

Users have the right to lodge a complaint with the Supervisory Authority in Ireland. Complaints can be lodged at: www.dataprotection.ie

 

8. RETENTION OF USER INFORMATION

We will only retain the amount of personal data that is necessary for us to fulfil the functions as stated above. The retention period for categories of personal data will depend on the purpose for which we process it. For further information on how long your personal data will be kept, please consult out Retention Policy.

 

 

9. THIRD PARTY WEBSITES

You may access the Recruitment Platform through links to and from third party websites. If you follow a link to any of those websites, please note that these websites have their own privacy notices. We do not accept any responsibility or liability for these third party’s websites nor do we provide support for their services.  

 

10. SECURITY

To protect the personal information we are entrusted with, we have implemented technical and organisational measures to safeguard the personal data from unauthorised access or disclosure, accidental or unlawful destruction, loss, and alteration.

In particular, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we manage and collect.

To protect privacy and security of personal data, we will take reasonable steps to verify the user identity before granting access to information as appropriate.

We have implemented technical measures to secure personal data during transmission.

The users are responsible for keeping the passwords which enable access to the user profile confidential.

If the user considers that has been any loss or unauthorised access to personal data belonging to the user or any other individuals should contact the Company immediately.  

 

11. CHANGES TO THIS POLICY STATEMENT

From time to time we may update this Privacy Statement. The current version of this Privacy Statement will govern our use of your Personal Data.

Please refer to the date inserted on the top of the page when you use our services to see if there have been any changes since you last used our services.

The Company will post any changes to this Privacy Statement on the Recruitment Platform and in some cases, we will notify users via email.

 

12. CONTACT US

If you have any questions regarding this Privacy Notice or our use of your Personal Data, or if you wish to exercise your rights as set out in section 10, please contact our Data Protection Office using the following information:

Email: dpo@rezoomo.com

Postal Address:

Rezoomo Limited

76 Grand Parade,

Cork,

Ireland.