Rezoomo Privacy Notice v3.0. Last Updated: 24/01/2024

TABLE OF CONTENTS

1. ABOUT US
2. INTRODUCTION
3. HOW WE COLLECT PERSONAL DATA AND THE PERSONAL DATA WE COLLECT
4. USE OF PERSONAL DATA
5. SHARING OF PERSONAL DATA
6. TRANSFERS OUTSIDE THE EEA
7. YOUR RIGHTS
8. RETENTION OF USER INFORMATION
9. THIRD PARTY WEBSITES
10. SECURITY
11. CHANGES TO THIS POLICY STATEMENT
12. CONTACT US

Schedule 1: Third-Party Service Providers

 

1. ABOUT US

Rezoomo are a top recruitment organisation committed to offering individuals (“Job Seekers”) the best experience when navigating the road towards professional fulfilment. We work closely with successful employers (the “Employer”) who develop their own culture, by helping their employees grow within the organisation, ensuring a conducive work environment to inspire employees to be highly productive and have a strong work ethic.  We have developed a user friendly platform and website (the “Recruitment Platform”) to connect Job Seekers and Employers.  The Recruitment Platform has been designed with privacy at the heart of its operations.

To provide our services we process the personal data of Job Seekers in order to connect them with Employers who may wish to employ them. We also process personal data of the staff of Employers as part of the business relationship (“Employer Contacts”) and other suppliers and partners of our business (together the “Business Contacts”) and we also process personal data of visitors to the Recruitment Platform (the “Web Users”).

Job Seekers, Business Contacts and Web Users are referred to as “you” or “users” in this Privacy Notice.

 

2. INTRODUCTION

We have drafted this Privacy Notice in an easy and comprehensible way in order to help you understand who we are, what personal data we collect about you, why we collect it, and what we do with it.

When this Privacy Notice mentions “Rezoomo” ‘’we’’, ‘’us’’ or the ‘’Company’’ it refers to the controller of personal data, namely Rezoomo Limited, with company number 545025, located at 76 Grand Parade, Cork, Ireland. For details on how to contact our Data Protection Officer, please see the section 14, “Contact Us”.

Rezoomo is the ‘data controller’ for all Job Seekers’ Profile Data when they sign up and create a profile with Rezoomo. This Privacy Notice details the collection, use, storage, sharing and disposal of Job Seekers’ Profile Data.

In relation to Job Seekers’ Recruitment Data, the controller of such is the Employer. Recruitment Data refers to personal data obtained by Employers in the process of recruiting Jos Seekers’ via Rezoomo’s services. Please see section 5 which details how the Recruitment Data is shared with the Employer.

We take the security and protection of personal data seriously. We commit to ensuring compliance with data protection laws, including national laws and the General Data Protection Regulation (“GDPR”)

This Privacy Notice is to be read in conjunction with our Terms of Services, available at terms-of-use/ .

 

3. HOW WE COLLECT PERSONAL DATA AND THE PERSONAL DATA WE COLLECT

Personal data means any information relating to you which allows us to identify you, such as your name, contact details, payment details and information about your interaction with the Recruitment Platform.

Collection of Personal Data 

We collect personal data in various ways, both directly and indirectly from individuals depending on our relationship with you.

We collect personal data directly from you when:

• You create an account via the Recruitment Platform as a Job Seeker or Employer
• You register as part of the job application process via the Recruitment Platform as a Job Seeker or Employer
• You upload your CV via the Recruitment Platform as a Job Seeker
• You provide references via the Recruitment Platform as a Job Seeker
• You interact with our services as a Web User
• We begin a business relationship with Business Contacts

 

The Personal Data we Collect

Category	Personal Data Processed
Contact Data	Phone number Email address Social Media Links Email Marketing Permissions Unsubscribe
Personal Identification and Preference Data   Note: This type of information is not always required by the Company. The information may be voluntarily provided by the Job Seeker via application forms/CVs, cover letters.	Name Surname Title Gender Country Date of Birth Nationality Personal Interests (Hobbies) Marital Status Skills Job Seekers’ own description of their strengths and weaknesses, photos, videos, periods of Notices Current Salary and Future Salary Expectations Social Media Links Current and Preferential Future Locations
Network Traffic Data and other Related Data	ID General Location data IP Address Cookies Device ID Websites visited Language settings Online identifiers
Account Login & Contract Information	Login ID Password Information relating to acceptance of contract and consents
Data Regarding Qualification and Work Experience	Information contained in job applications forms / CV’s/ Rezoomo’s Digital CV and/or by completion of User Profile Account, provided to us by users which may include: Educational and employment background Assessment and/or test evaluations Employment references Character references and related information
Information resulting from previous employment	Feedback Opinions listed by job seekers and employers in application forms
Information voluntarily shared by the user	Feedback Opinions Other information provided voluntarily by the user
Device Information	IP Address Operating system version Platform, time and zone settings

 

 

4. USES OF PERSONAL DATA

Data	Description of Data, Purpose of Processing and Use	Lawful Basis
Contact Data	Recruitment Services Marketing Legal	Article 6(1)(b) GDPR: Contract Necessity Article 6(1)(a) GDPR: Consent Article 6(1)(c) GDPR: compliance with legal obligations
Personal Identification and Preference Data   Note: This type of information is not always required by the Company. The information may be voluntarily provided by the Job Seeker via application forms/CVs, cover letters.	Recruitment Services	Article 6(1)(b) GDPR: Contract Necessity
Account Login & Contract Information	Data Security Legal	Article 6(1)(b) GDPR: Contract Necessity Article 6(1)(c) GDPR: compliance with legal obligations
Data Regarding Qualification and Work Experience	Recruitment Services	Article 6(1)(b) GDPR: Contract Necessity
Information resulting from previous employment	Recruitment Services	Article 6(1)(b) GDPR: Contract Necessity
Information voluntarily shared by the user	Recruitment Services	Article 6(1)(b) GDPR: Contract Necessity
Device Information	Recruitment Services	Article 6(1)(f) GDPR: Legitimate Interest

 

Recruitment Services

Recruitment is our business.  We use personal data for the following purposes:

• to carry out our obligations arising from any contracts entered into between you and Rezoomo;
• to keep up to date information about the user in relation to their job search process and their requirements;
• to process any support requests that you may pose to Rezoomo;
• to enable us to identify Job Seekers and Employers with particular job role, skill or industry sector requirements;
• to notify the user about any changes to our service;
• to undertake modelling based on demographic, behavioural, geographic data to produce lead scores in order to predict which jobs, locations and companies Job Seekers are most likely to be interested in and which Job Seekers the Employers are most likely to hire; and
• to ensure that the content of the Recruitment Platform is presented in the most effective manner for the user and the device used.

We also make available an API that can link to your LinkedIn profile to populate your digital CV using your LinkedIn profile.  If you opt to use this service the information from your LinkedIn profile will automatically populate the relevant sections in your digital CV.

 

Automated Decision Making and Profiling

Rezoomo does not currently use automated decision making and profiling. If in the future Rezoomo intends to use automated decision making and profiling, we will communicate this to you and request your consent where applicable.

 

Marketing

We aim to provide our users with information that is relevant and personal to the service that it is expected to receive from us. We will only ever send Job Seekers and Web Users marketing communications if consent is provided. We will use personal data for the following purposes to:

• personalise the marketing information sent to you;
• provide relevant information that we consider may be of interest to you;
• inform the user of similar goods and services that we offer;
• receive feedback about our services or for general market research; and
• develop aggregate information and produce market insights.

Our blog is available as part of our Recruitment Platform.  If you wish to post information to the blog the post will be publicly available and your name will be visible as the poster of the blog.

 

Legal

In limited circumstance and in accordance with the law we may use personal data of users for the purposes of defending or initiating legal claims.

We also use personal data to capture consent /contract acceptance on paper or via electronic registration forms.

Cookies

The Recruitment Platform uses cookies to distinguish you from another user of the Recruitment Platform. This helps us to provide you with a good experience when you browse the Recruitment Platform and also allows us to improve the Recruitment Platform.

For more information on our uses of Cookies, please consult our Cookie Notice.

 

Tags

We use Google Tag Manager to offer users the opportunity to place their own customised Tags on Rezoomo’s platform. This allows users to better tailor their experience to their own preferences.

For more information on our use of Tags, please consult our Cookie Notice.

 

5. SHARING OF PERSONAL DATA

We may share user’s personal data with the following categories of third parties as an essential part of providing our services. Personal data will only be shared in compliance with the law.

Prospective Employers

When the user applies for a job through our Recruitment Platform, the personal information will be released to the Employer to facilitate the process.  The Employers are controllers of the Job Seekers’ Recruitment Data and the Job Seeker should read the privacy notice of the Employer before submitting their application.  Rezoomo is not responsible for the use by Employers of personal data submitted by the Job Seeker.

Service Providers

We may outsource certain processing activities to trusted third parties to perform and provide services. This may include ICT Providers and hosting providers and consultants.

Public Authorities and Other Third Parties

We may disclose the user personal information to comply with any legal obligation, or in order to enforce our Terms of Service and other agreements, to protect the rights, property, or safety of the Company, our customers or others. Including exchanging information with other companies and organisations for the purposes for fraud prevention and credit risk reduction.

Professional Advisers

We may share the user personal data with third parties including: auditors, lawyers, accountants, insurance companies.

Corporate Transactions

We may share the user personal data in the course of corporate transactions including:

• a sale of a business to another party;
• merger;
• joint venture; or
• any disposition of assets, businesses (including bankruptcy or similar procedures);

 

6. TRANSFERS OUTSIDE OF THE EEA

The data that we collect from users is stored in the European Economic Area ("EEA"). Should the user data be processed by processors or joint controllers for reasons such as the fulfilment of your contract with us and the processing of your payment details and provision of support services, we ensure that any transfer of data outside the EEA area is undertaken using legally compliant transfer mechanisms in accordance with the GDPR.

 

7. YOUR RIGHTS

As a user of the Recruitment Platform, you have a number of rights in relation to the information we hold about you and the services you receive from us.

Where a request has been made for information relating to you, the information will be provided within one month from the receipt of the request.

To make it easier for you to exercise your Data Subject Rights, we have included a privacy dashboard feature on our platform.

Your Data Subject Rights are as follows:

• to request access to any Personal Data held by us relating to you (a “Data Subject Access Request”).
• to have any inaccurate or misleading data rectified, corrected or erased (subject to certain statutory restrictions);
• to restrict the processing of Personal Data in certain circumstances;
• not to be subject to a decision based solely on automated decision-making including profiling (subject to certain statutory restrictions);
• to data portability, which allows individuals to move, copy or transfer Personal Data from one IT environment to another.You can request to obtain a copy of your Personal Data in a commonly used electronic format so that you can manage and move it.
• to object to processing of Personal Data based on public interest grounds or based on legitimate interest of the data controller (subject to certain statutory exceptions).
• where your data is processed based on your consent, you have the right to withdraw your consent at any time. However, this will not affect the lawfulness of processing based on consent before your consent was withdrawn.

Please note that these rights are not absolute rights and may be subject to statutory restrictions.

 

Complaints

Users have the right to lodge a complaint with the Supervisory Authority in Ireland. Complaints can be lodged at: www.dataprotection.ie

 

8. RETENTION OF USER INFORMATION

We will only retain the amount of personal data that is necessary for us to fulfil the functions as stated above. The retention period for categories of personal data will depend on the purpose for which we process it. For further information on how long your personal data will be kept, please consult out Retention Policy.

 

 

9. THIRD PARTY WEBSITES

You may access the Recruitment Platform through links to and from third party websites. If you follow a link to any of those websites, please note that these websites have their own privacy notices. We do not accept any responsibility or liability for these third party’s websites nor do we provide support for their services.  

 

10. SECURITY

To protect the personal information we are entrusted with, we have implemented technical and organisational measures to safeguard the personal data from unauthorised access or disclosure, accidental or unlawful destruction, loss, and alteration.

In particular, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we manage and collect.

To protect privacy and security of personal data, we will take reasonable steps to verify the user identity before granting access to information as appropriate.

We have implemented technical measures to secure personal data during transmission.

The users are responsible for keeping the passwords which enable access to the user profile confidential.

If the user considers that has been any loss or unauthorised access to personal data belonging to the user or any other individuals should contact the Company immediately.  

 

11. CHANGES TO THIS POLICY STATEMENT

From time to time we may update this Privacy Statement. The current version of this Privacy Statement will govern our use of your Personal Data.

Please refer to the date inserted on the top of the page when you use our services to see if there have been any changes since you last used our services.

The Company will post any changes to this Privacy Statement on the Recruitment Platform and in some cases, we will notify users via email.

 

12. CONTACT US

If you have any questions regarding this Privacy Notice or our use of your Personal Data, or if you wish to exercise your rights as set out in section 10, please contact our Data Protection Office using the following information:

Email: dpo@rezoomo.com

Postal Address:

Rezoomo Limited

76 Grand Parade,

Cork,

Ireland.